Volunteer Opportunities
Minnesota Parents' Club Class Reps
and Officer Responsibilities
Class Reps consist of two families per class who have volunteered to represent their cadet's class at USAFA for that class beginning in the four degree year and ending upon their cadet's graduation from USAFA barring any extenuating circumstances. Their involvement is with the Minnesota Parents' Club for USAFA Cadets which exists to support the cadets and their families during their tenure at the Academy.

The following Class Rep responsibilities have been established for the Minnesota Parents' Club and seem to work well. We are always open to input and suggestions as this club exists for the sole purpose of cadet and family support.

4 Degree Class Reps (freshman year at USAFA)

  • Liaison for your class to the club
  • Attend monthly meetings and club functions
  • Plan and host the July Family Picnic (hosted as a 3 degree)
  • Plan and host the Tailgate Parents' Weekend (hosted as a 3 degree)

3 Degree Class Reps (sophomore year at USAFA)

  • Liaison from your class to the club
  • Attend monthly meetings and club events
  • New Cadet Orientation - put packets together for new cadets, arrange for food and beverage, set up and clean up)

2 Degree Class Reps (junior year at USAFA)

  • Liaison from your class to the club
  • Attend monthly meetings and club events
  • Annual Spring Social
  • New Cadet Orientation - meeting, specker, and stations for information and sign up
  • May meeting-Club Appreciation for outgoing 1st degree parents
1 Degree Class Reps (senior year at USAFA)
  • Liaison from your class and the MN Parents' Club to the Academy
  • Lead the monthly meetings and oversee club events
  • Selection of class reps from the incoming freshmen
  • Cookie Packing
  • Coordinate the Alumni/Cadet get-together at Christmas (optional)
  • Host senior (firsties) meeting in January to plan for graduation
  • Oversee communication of necessary information to club members for all functions
Additional Officers/Duties are as follows:

Secretary

  • Attend monthly meetings and club events
  • Take minutes, type up and distribute at the next parent meeting, give copy to webmaster

Treasurer

  • Attend the monthly meetings and club events
  • Collect monies from events, membership, etc.
  • Deposit, record and keep track of who paid for what
  • In charge of collecting dues for membership
  • Pay bills, reimbursements as needed
  • Balance check book and savings accounts each month
  • Report updates at monthly meetings
  • Provide a Profit and Loss statement quarterly with copies for all officers (this is an excellent resource when planning an event if good, accurate records are kept…)
  • Roster updates and dissemination

Newsletter Editor

  • Attend monthly meetings and club events
  • Collect information from club members
  • Quarterly output of Flightline News in June, September, December, and March

Webmaster

  • Attend monthly meetings and club events
  • Update website

Cadet Greetings

  • Attend monthly meetings and club events
  • Birthday card greetings to all Minnesota cadets
  • Other significant correspondence, i.e. get well, sympathy to cadets and parents

Merchandise Coordinator

  • Attend monthly meetings and club events
  • Promote sales
  • Work with treasurer with funds, collections, etc. for club items sold
  • Take orders for buttons at New Cadet Orientation and throughout the year if needed
  • Order and deliver buttons to members before Parents' Weekend (when possible)
  • Keep records of orders, payment and when delivered

Moms' Night Out Get-Togethers (can be dads, too)

  • Set up schedule at restaurants for Sept., Oct., Nov., Jan., Feb., Mar., May
  • Alumni invited to October get-together
  • Have schedules typed up to hand out prior to September
  • Take RSVPs from members and make reservations at the restaurant